If you are a recipient of a CLSA Data Access Trainee Waiver, congratulations! You join a cohort of over 250 trainees who have taken advantage of the CLSA’s valuable resources to further the field of aging research. There are several expectations and privileges involved.

  1. The CLSA dataset requested must be for the sole use of the trainee project, i.e., the graduate student’s thesis research or the postdoctoral or clinical fellow’s research project.
  2. You are encouraged to include this award in your CV. We recommend using the following language: “CLSA Data Access Trainee Fee Waiver [insert year], monetary equivalent CAN $4,000.”
  3. Trainees must acknowledge receipt of a CLSA Data Access Trainee Fee Waiver in all resulting publications as follows, “[Name of trainee] was the recipient of a CLSA Data Access Trainee Fee Waiver.”

Frequently Asked Questions

Find answers to some of the most common queries about the CLSA.

Does the CLSA need to review my publications and presentations?

Final drafts of all primary research outputs including submissions on preprint servers, manuscripts, reports, and other types of media prepared using CLSA data and/or biospecimens must be submitted to the CLSA, by the Approved User, for review at least 15 working days prior to the anticipated submission to a peer-reviewed journal or publication (outside of the peer-review process).

All text-based outputs should be submitted through Magnolia, the CLSA’s online application system. Non-text outputs should be submitted for review via access@clsa-elcv.ca.

Abstracts, posters and presentations do not need to be submitted for review but should consider the guiding principles outlined in the Publication and Promotion Policy for CLSA Data Users, such as the Acknowledgements and Supplementary Conditions of Use.

How do I submit a manuscript in Magnolia?

Log into Magnolia and access the relevant application. Navigate to the tab labelled “Manuscripts” (to the right of Part 3 of the application). Add the document here and complete the form that follows. The manuscript will now appear in your Manuscript List when you log in to Magnolia.

Can I publish multiple peer-reviewed manuscripts based on my approved CLSA project?

As a publicly funded research platform, the CLSA encourages the dissemination of research findings from approved projects. The CLSA expects users to publish their findings in peer-reviewed journals. Multiple publications may be prepared based on a single approved project as long as the publications are directly linked to the objectives of the approved project.

Who can apply to use CLSA data?

The CLSA data are currently available to approved public sector researchers, with no preferential or exclusive access for any individual. The CLSA welcomes applications from graduate students and postdoctoral or clinical fellows who wish to use the CLSA data for their thesis research or for their thesis or fellowship research, respectively. For trainee applications (Masters, PhD, postdoctoral or clinical fellows), the primary applicant must be the supervisor and the student must be clearly identified in the Trainee section of the application. The primary applicant must hold an eligible appointment (continuing or term appointment) at an eligible institution that is able to uphold the conditions of the data access agreement, administer grant funds and provide Research Ethics Board approval.

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