Frequently Asked Questions
Find answers to some of the most common queries about the CLSA.
How do I submit a manuscript in Magnolia?
Log into Magnolia and access the relevant application. Navigate to the tab labelled “Manuscripts” (note: not available while an amendment is in progress). Add the document here and complete the form that follows. The manuscript will now appear in your Manuscript List when you log in to Magnolia.
Final drafts of all primary research outputs including submissions on preprint servers, manuscripts, reports, and other types of media prepared using CLSA data and/or biospecimens must be submitted to the CLSA, by the Approved User, for review at least 15 working days prior to the anticipated submission to a peer-reviewed journal or publication (outside of the peer-review process).
All text-based outputs should be submitted through Magnolia, the CLSA’s online application system. Non-text outputs should be submitted for review via access@clsa-elcv.ca.
Abstracts, posters and presentations do not need to be submitted for review but should consider the guiding principles outlined in the Publication and Promotion Policy for CLSA Data Users, such as the Acknowledgements and Supplementary Conditions of Use.
As a publicly funded research platform, the CLSA encourages the dissemination of research findings from approved projects. The CLSA expects users to publish their findings in peer-reviewed journals. Multiple publications may be prepared based on a single approved project as long as the publications are directly linked to the objectives of the approved project.
The CLSA data are currently available to approved public sector researchers, with no preferential or exclusive access for any individual. The CLSA welcomes applications from graduate students and postdoctoral or clinical fellows who wish to use the CLSA data for their thesis research or for their thesis or fellowship research, respectively. For trainee applications (Masters, PhD, postdoctoral or clinical fellows), the primary applicant must be the supervisor and the student must be clearly identified in the Trainee section of the application. The primary applicant must hold an eligible appointment (continuing or term appointment) at an eligible institution that is able to uphold the conditions of the data access agreement, administer grant funds and provide Research Ethics Board approval.
Researchers are invited to submit data access requests using Magnolia, the CLSA’s online data access application system. Requests to access the CLSA data are reviewed by the Data and Sample Access Committee (DSAC). Please consult Researcher Resources, which includes the Data and Sample Access Policy and Guiding Principles, the CLSA protocol(s), the CLSA Data Collection tools and resources, and the information on the data access application process before preparing an application.