Tips For Preparing a Data Access Application

  • Please review the sample CLSA Access Agreement and note that you will need to obtain the signatures of all co-applicants who require direct access to the dataset.
  • Prepare by getting to know who your contact person is at the Contracts and Grants department of your institution. You will need this information for the signature section of the CLSA Access Agreement. Often the longest delay in data access is due to the time it takes institutions to sign the agreement.
  • When planning for your project, please include in your timeframe at least six (6) months from the application submission deadline to the time you receive your dataset. Detailed information on the data access process is available here.
  • Complete the CLSA Data and Biospecimen Request Application and Data Checklist using Adobe Acrobat, which is available for free download here. If you are using a Mac, do not use Apple Preview or any other PDF software, as this may lead to issues with the fillable form.
  • Ensure that your application is complete when submitted and signed. Incomplete applications will be returned and incur an additional delay in processing.
  • Make sure you apply to the Research Ethics Board at your institution as soon as possible. No CLSA data can be released without proof of valid ethics approval.